Policy Information 94|Page www.kutztown.edu/thekey 3. The University reserves the right to charge back the cost of removal of any posting material, banner or chalking and any associated repairs to any entity or individual that violates this policy. Reservation & Use of University Facilities This policy defines procedures and provides guidelines utilized when individuals and groups request the use of University facilities for programs, events, sales/fundraising activities, solicitations, and public demonstrations. This policy seeks to assure the University community the opportunity to meet, to hear, and to exchange ideas and views, however controversial. This policy does not imply that Kutztown University condones or supports programs, events, and activities conducted by groups for the purposes of advocating or inciting hatred against persons because of their race, national origin, religion, sex, or sexual orientation. Event/Facilities Reservation Non-University Groups 1. Non-University groups who wish to reserve University facilities can do so through the Office of Conference and Event Services. 2. Non-University groups reserving facilities must complete a state system contract, sign a hold harmless agreement and provide insurance listing the University as additionally insured (done through the Office of Conference and Event Services). 3. University Community members who wish to reserve university facilities for non-affiliated events are defined as “external events” and must adhere to the non-university groups reservation procedures. Members of the University Community Members of the University community and registered groups who wish to reserve University facilities for an event, must do so through the Office of Conference and Event Services. Facilities Reservation Procedures 1. Requests to reserve University facilities for events and activities, with the exception of academic reservations (i.e. for classes and final exams) can be made online by logging into the EMS room reservation program (room scheduler). 2. The facility should be reserved as far in advance as possible but at least two weeks prior to the activity. These deadlines have been established to ensure time for such services as contacting other offices, locating alternate facilities, securing needed personnel, etc. 3. If another activity is already in the requested facility, the person making the request would not be able to select that facility and would have to choose another location through the on-line reservation system. 4. Academic reservations are the responsibility of the Registrar’s Office. When faculty members need to switch classes, the arrangements are made through the Registrar’s Office, who upon approving the revision, will make the appropriate revision in the campus wide reservation system.
RkJQdWJsaXNoZXIy NzcxOTE=