Policy Information 95|Page www.kutztown.edu/thekey 5. The following guidelines apply to facility reservation requests: a. Campus activities such as marathon sessions (single events scheduled to run longer than five hours) and major concerts may be held only in Keystone Hall, Schaeffer Auditorium, Georgian Room, or the Multipurpose Room in the McFarland Student Union. Attendance is limited to the facility's capacity. b. Only one event requiring displacement of regularly scheduled classes may be held in Keystone Arena on a weekday (Monday through Thursday) in any one semester. c. Events with a high potential of music or noise may be scheduled for the Georgian Room in Old Main or the Multipurpose Room in the McFarland Student Union on Sunday through Thursday night only if the event will end by midnight. Such events may be scheduled on Friday and Saturday nights only if they will end by 2:00 a.m. of the subsequent morning. d. Aramark is the contracted food service provider on campus. All events which plan to have food must contact them for service. Aramark has the first right of refusal for ALL food related services on campus. Aramark shall have first right of refusal for all Catering Services except for events under two hundred and fifty dollars ($250.00) that comply with the below guidelines: • Food purchased should not require time and temperature controls for food safety. For example, hot foods such as lasagna, meatballs, casseroles, chicken wings, etc. Would not be approved. Examples of items that could be purchased are fruit and vegetable platters, baked goods, ice cream/flavored ice, packaged snack foods and pizza. • Requestor must have completed and submitted a Food Exception Waiver to the Executive Director of Residence Life, Housing, and Dining Services at least seven (7) business days in advance via email: (reasoner@kutztown.edu). • Outside food and beverage is not permitted within any of the event spaces managed by Aramark including South Dining Hall, Academic Food Court or Cub Café. • Total may not exceed $250.00. e. Organizations or individuals are responsible for leaving all facilities as they found them. Failure to do so may result in being billed to restore the facility to its original condition. Also, events requiring a set-up may be billed to the organization or individual depending on the time and available resources. f. Requests to use University facilities for events and activities that may violate University regulations will not be approved. g. Requests for “restricted access” rooms are processed with different procedures. Please contact the Office of Conference and Event Services for details. h. The sponsoring department or group is responsible for all arrangements for their reservation (work orders, catering arrangements, personnel needs such as custodial services or Public Safety) and are responsible for abiding by any University policy/ procedure that their event may require (bus parking, collection of fees, open flame, etc.). h. The sponsoring department or group is responsible for all arrangements for their reservation (work orders, catering arrangements, personnel need such as custodial, Public Safety) and are responsible for abiding by any University policy/procedure that their event may require (bus parking, collection of fees, open flame, etc.).
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