1 ANNUAL SECURITY REPORT ANNUAL SECURITY REPORT 2021
“ She would be so happy, and smiling that beautiful smile of hers. She would be so thrilled that so many lives were being saved as a result. That’s all she cared about – other people.” Connie Clery, mom
ANNUAL SAFETY AND SECURITY REPORT About the Clery Act .................................................................................................................................................................. 1 Clery Act Compliance .............................................................................................................................................................. 1 Collection of Crime Statistics ............................................................................................................................................... 2 KUPD/Public Safety and Police Services .......................................................................................................................... 3 Campus Crime Reporting ...................................................................................................................................................... 4 Emergency Notifications ....................................................................................................................................................... 6 Timely Warning Notices ......................................................................................................................................................... 8 Counting and Classifying Crime Statistics ....................................................................................................................... 9 Clery Act Geography ................................................................................................................................................... .........12 Security of and Access to Campus Facilities .................................................................................................................12 Notification of Missing Students ......................................................................................................................................15 Policies on Alcohol, Drugs and Firearms ........................................................................................................................15 Crime Prevention Programs ...............................................................................................................................................17 Sexual Violence Reporting and Responses ...................................................................................................................19 Resources for Victims of Sexual Misconduct .................................................................................................................33 Sexual Offenses Prevention Programs ............................................................................................................................34 Reducing Risk for Self and Others .....................................................................................................................................39 Appendix A: Campus Security Authorities ....................................................................................................................42 Chart #1: 2018-2020 Crime Statistics ..............................................................................................................................43 Charts #2-5: 2018-2020 Non-Campus Crimes ....................................................................................................... 44-45 Chart #6: 2018-2020 PA Uniform Crime Reporting (UCR) Crime Statistics ........................................................46 Chart #7: Full Time Equivalent (FTE) Student and Employees ................................................................................47 KutztownUniversity does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the University’s Title IXCoordinator located in the Office of Social Equity, OldMainA-Wing, Room02, by phone at 610683-4700 or by e-mail at pena@kutztown.edu or the Office for Civil Rights located in the Lyndon Baines JohnsonDepartment of Education Bldg, 400MarylandAvenue, SW,Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov.
1 ANNUAL SECURITY REPORT Choosing a post-secondary institution is a major decision for students and their families. Along with academic, financial and geographic considerations, the issue of campus safety is a vital concern. Kutztown University of Pennsylvania (KU) recognizes the effect this life-changing choice may have for students and seeks to provide a safe and secure environment in which its students can live, learn and grow. Understanding that no community is free from crime, the University remains firm in its pursuit of an environment that is as safe as possible where students can learn, faculty can teach and staff can support the mission of the institution. The Crime Awareness and Campus Security Act of 1990, known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), provides students and families, as higher education consumers, with the information they need to make informed decisions about college choice. The Clery Act (1990) requires colleges and universities across the United States to disclose information about crime on and around their campuses. Under the watchful eye of the U.S. Department of Education, all post-secondary institutions participating in Title IV student financial aid programs are required to comply with this Act to avoid being penalized with significant fines and suspension from participation in Title IV programs. The Clery Act is named after 19-year-old Jeanne Clery, who was raped and murdered in her Lehigh University residence hall in 1986. Clery’s parents, who believed the University had failed to share vital information with its students regarding campus safety, campaigned for legislative reform when they discovered students at Lehigh hadn’t been notified about thirty-eight violent crimes, including rapes, robberies and assaults, that had occurred on campus in the three years prior to Clery’s murder. Their sustained efforts ultimately resulted in the passage of the Clery Act, a federal law requiring all universities and colleges receiving federal student financial aid programs to report crime statistics regarding crimes that occur on or near their respective campuses, alert campus of imminent dangers, and distribute an Annual Campus Security Report to current and prospective students and employees. Compliance is monitored by the United States Department of Education, which can impose civil penalties, up to $58,328 per violation, against institutions for Clery Act infractions and can suspend institutions from participating in federal student financial aid programs. KU has a vested interest in campus security and the personal safety of its students and employees. The following pages contain specific information related to the Clery Act, such as campus crime statistics, as well as other matters of importance associated with security and safety on campus. Members of the campus community are encouraged to use this report as a guide for safe practices on-campus and off-campus. An online copy of this report is available at www. kutztown.edu/clery. CLERY ACT COMPLIANCE The Clery Act requires Kutztown University to provide timely warnings of crimes that represent a threat to the safety of students or employees and to make their campus security policies available to the public. The Act also requires KU to collect, classify, report, and disseminate crime data to everyone on campus and to the U.S. Department of Education on an annual basis. Clery Act requirements fall into three categories based on the configuration of an institution: (1) Clery crime statistics and security-related policy requirements that must be met by every institution; (2) an additional Clery crime log requirement for institutions which have a campus police or security department; and (3) Higher Education Opportunity Act (HEOA) missing student notification and fire safety requirements for institutions that have at least one on-campus student housing facility. Kutztown University falls into all of these categories. To be in full compliance with the law, KU publishes and makes available to current and prospective students and employees this Annual Security Report (ASR) containing safety and security-related policy statements and crime statistics by October 1st of each year. The report provides crime statistics for the past three years, details campus and community policies about safety and security measures, describes campus crime prevention programs and lists procedures to be followed in the investigation and prosecution of alleged sex offenses. Collect, classify and count crime reports and crime statistics. All campus crime reports are collected, classified and counted. Three years of crime statistics detailing crimes that have occurred are reported in the ASR. The crimes are categorized according to the location where the crime occurred: on-campus; on-campus in university residential facilities; in public areas on or near campus; and in certain non-campus buildings, such as remote classrooms. KU also reports liquor and drug law violations and illegal weapons possession if they result in a disciplinary referral or arrest. Kutztown University also compiles and discloses statistics for incidents of domestic violence, dating violence, sexual assault and stalking in compliance with the Violence Against Women Reauthorization Act (VAWA). VAWA amended the Clery Act to require institutions to disclose these statistics and to include certain policies, procedures and programs pertaining to these incidents in this Annual Security Report. Compliance with these provisions does not constitute a violation of section 444 of the General Education Provisions Act (20 U.S.C. 1232g), commonly known as the Family Educational Rights and Privacy Act of 1974 (FERPA). ABOUT THE CLERY ACT
2 KUTZTOWN UNVERSITY Publish an annual security report. This report, containing safety and security-related policy statements and crime statistics, is made available to all current students and employees. A Notice of Availability is sent to every student and employee immediately upon publication. Prospective employees and students are notified of the availability through the respective application processes. Maintain a daily crime log of alleged criminal incidents. A detailed, 60-day public crime log of all alleged crimes reported is also maintained by the Department of Public Safety and Police Services. Crime logs are kept for seven years, and logs older than 60 days are available within two business days upon request of the Chief of Police. Issue campus alerts. To provide members of the campus community with information necessary to make informed decisions about their health and safety, Kutztown University will notify members through the issuance of: • Timely Warnings: when any reported Clery Act crime represents an ongoing threat to the safety of students or employees, a timely warning is issued. • Emergency Notifi cations: when there is confirmation of a significant emergency or dangerous situation involving an immediate threat to part or all of the campus community occurring on the campus, an emergency notification is issued. Publish an annual fi re safety report. In addition to crimes, Kutztown University discloses fire safety information related to all on-campus student housing facilities while maintaining a fire log that is open to public inspection. The annual Fire Safety Report contains policy statements and fire statistics associated with each on-campus student housing facility. These statistics include the location, number of fires, cause, injuries, deaths and property damage of each fire. This report is published independently of the Annual Safety and Security Report by KU’s Department of Environmental Health and Safety. Both the Annual Security Report and the Fire Safety Report are shared annually with the United States Department of Education and made available to current and prospective students and employees upon publication. The fire safety report and fire statistics are devloped by the department of Environmental Health and Safety and can be viewed at https://www.kutztown.edu/ about-ku/administrative-offices/facilities/environmental-health-and-safety. html. To request a hard copy, contact the Work Control Center of the Department of the Facilities Management at (610) 683-1594 during normal business hours or via email at wcc@kutztown.edu anytime. Provide educational programs and campaigns. The University provides primary prevention and awareness programs to all incoming students and new employees regarding dating violence, domestic violence, sexual assault and stalking. Ongoing prevention and awareness campaigns are also provided for students and employees on the same topics. Disclose missing student notifi cation procedures. Missing student notification procedures pertaining to students residing in on-campus student housing facilities are shared in this annual security report. Have procedures for institutional disciplinary action in cases of dating violence, domestic violence, sexual assault and stalking. The University follows its policies and specific procedures for all reported cases of dating violence, domestic violence, sexual assault and stalking. Annually submit crime statistics to the Department of Education. Each year, KU participates in a web-based data collection process to disclose crime statistics by type, location and year. Preparation of the Annual Security Report The Annual Security Report is written by the Kutztown University Clery Compliance Coordinator (CCC) who also serves as the Associate Director of Business Services. The CCC collaborates with various departments and committees to pull together all policy statements, statistics and supporting documentation for this ASR. Contributing departments are responsible for ensuring the university’s compliance with the Clery Act and provide the information necessary for the CCC to publish the ASR. These departments and committees include: Public Safety and Police Services, Facilities, the Women’s Center, Health Services, the Emergency Management Team, Housing, Residence Life and Dining Services, the Dean of Students, Social Equity, Counseling Services and others. COLLECTION OF CRIME STATISTICS Preparation of Crime Statistics Kutztown University is responsible for preparing and disclosing crime statistics in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), 20 U.S.C. Section 1092. This federal mandate requires the disclosure of certain crime statistics so current and potential families, students, and employees can be knowledgeable about the safety of college campuses. Convinced that an informed public is a safety-conscious public, Kutztown University willingly complies with all laws pertaining to the reporting of crime and the public’s right to information. The institution also maintains strict compliance with the Clery Act as well as all other laws governing the release of crime statistics and personal information. Collection of Crime Information The collection of documentation for Kutztown University’s Annual Security Report is coordinated by the Campus Clery Coordinator in partnership with Public Safety and Police Services/ Kutztown University Police Department (KUPD). KUPD collects its own statistics and accepts supplemental statistics from recognized student conduct administrators and other Campus Security Authorities (CSA). Information is gathered from various departments on campus including but not limited to the following: Dean of Students, Housing, Residence Life and Dining Services, Health and Wellness Services, Social Equity, Facilities, the Women’s Center, the University President, and the Vice President for Fi-
3 ANNUAL SECURITY REPORT nance and Facilities in their subordinate reporting roles. Additionally, KU sends an annual notice to these departments and the University community to solicit additional on-campus location information. For each calendar year, the statistics reported by KUPD reflect the number of reported incidents of certain crimes, as defined by the Clery Act, which occurred within Kutztown’s Clery Geography. They include criminal offenses, hate crimes, and VAWA offenses as well as arrests and disciplinary referrals for drug law violations, liquor violations, weapon violations, and bias-related crimes for the previous three calendar years. KUPD includes in the Clery statistics crimes reported directly to the KUPD, to local law enforcement agencies, and to Campus Security Authorities. (See Campus Security Authorities, page 42) Each year, the Chief of Police sends a letter to the associated law enforcement units with jurisdiction over any of Kutztown’s Clery Geography, requesting crime data for the previous calendar year (January 1 to December 31). The information returned from these agencies is reflected in the statistics included in this Annual Security Report. Once all the statistical information is gathered by the Chief, the Chief provides it to the Clery Compliance Coordinator who includes it in this Annual Security Report for publication. By October 1st of each year, the crime statistics are submitted to the U.S. Department of Education. In accordance with applicable state and federal regulations, the University publishes and distributes crime statistics to all current students, faculty and staff on an annual basis. Every KU community member receives an e-mail that describes the ASR and provides its website address for viewing on or before October 1st of each year. Prospective employees receive the information through the candidate application process and prospective students through the Admissions process. The full report may be downloaded from the KU website at www.kutztown.edu/ clery. Paper copies of the report may be obtained from Transportation Services by visiting the office located in 107 Stratton Administration Center or by calling (484) 646-4249. Written requests may also be sent to: Kutztown University Clery Compliance Coordinator, 107 Stratton Administration Center, Kutztown University, Kutztown, PA 19530. Email requests should be sent to clery@kutztown.edu. Preparation of The Annual Security Report The Annual Security Report is written by the Kutztown University Clery Compliance Coordinator (CCC) who also serves as the Associate Director of Business Services. The CCC collaborates with various departments and committees to pull together all policy statements, statistics and supporting documentation for this ASR. Contributing departments are responsible for ensuring the university’s compliance with the Clery Act and provide the information necessary for the CCC to publish the ASR. These departments and committees include: Public Safety and Police Services, Facilities, the Women’s Center, Health Services, the Emergency Management Team, Housing, Residence Life and Dining Services, the Dean of Students, Social Equity, Counseling Services, and others. Prior to publication, a draft of the Annual Security Report is shared with the departments listed above which are asked to review it for accuracy and completeness. Any edits that are necessary are included in the published version of KU’s Annual Security Report. KUPD/PUBLIC SAFETY & POLICE SERVICES Kutztown University places the safety of every member of the university community as a top priority and espouses the belief that all members of the community are responsible for assisting with maintaining as safe and secure an environment as possible. The Department of Public Safety and Police Services, a unit of the Division of Equity and Compliance, is the primary administrative office responsible for safety, security and police services at Kutztown University. KUPD protects and serves the KU community 24 hours a day, every day of the year. Their offices are centrally located in the I-Wing of Old Main, which is located directly behind the primary building of Old Main. When at full complement, the Department is staffed by 18 full-time personnel, consisting of police administrators, criminal investigators, crime prevention practitioners, police officers and clerical staff, with 17 police officers (1 chief, 1 deputy chief, 3 police supervisors, 4 police specialists, and 8 police officers) and 1 non-sworn clerical support staff. In addition, the department uses an outside security agency (Allied Universal of Conshohocken, PA) to perform dispatch, security and parking enforcement-related functions. Mission Statement The mission of the Kutztown University Department of Public Safety and Police Services is to enrich the living, learning and working experiences of the Kutztown University community. This will be accomplished by protecting life, maintaining order and safeguarding property in partnership with the community it serves. Public Safety and PoliceServicesmaybe reachedviatelephone and has two numbers tobecalled,depending on the type of call: EMERGENCY CALLS (RECORDED LINE) 610˨683˨4001 NON˨EMERGENCY CALLS (NON-RECORDED LINE) 610˨683˨4002 KUPD
4 KUTZTOWN UNVERSITY Communication & Enforcement Within the Department of Public Safety and Police Services there is a Communications Center which is staffed 24 hours a day and 365 days a year. The Communications Center (located in Old Main 15) is a clearinghouse for reported activities and emergencies occurring on campus. The Center can easily be reached by dialing (610) 683-4001 for emergencies and (610) 683-4002 for non-emergencies. All complaints received by the Communications Center Dispatcher are relayed to KUPD and are thoroughly investigated by police officers. Upon receiving a report, trained personnel immediately dispatch an officer to the area of the incident by use of a two-way radio telecommunications system or ask the victim to report to KUPD to file an incident report. Officers conduct mobile and foot patrols of the campus 24 hours a day. The Department of Public Safety and Police Services, through its patrols and investigations, consistently enforces all laws of the Commonwealth of Pennsylvania including those related to alcohol and other illegal drugs. Arrest Authority and Jurisdiction All Kutztown University police officers have completed basic police training that parallels the requirements for Act 120 certification. Each officer is a commissioned police officer in the Commonwealth of Pennsylvania. They are authorized to (and do) carry firearms and are granted powers of arrest through the Governor of the Commonwealth. Field personnel are trained in advanced techniques including Crime Prevention, First Aid, Criminal Investigation, and Fire Fighting. The primary jurisdiction of the Kutztown University Police Department is the campus of Kutztown University. KUPD may also exercise police authority over any property owned, leased, or under the control of Kutztown University, which includes some facilities defined by The Clery Act as “non-campus” and are listed in the statistics located on page 62. In accordance with the PA Municipal Police Officer Jurisdiction Act, Kutztown University’s Police are able to aid the local police authorities upon request. These agencies include: Kutztown Borough Police Department, Fleetwood Borough Police Department, Northern Berks Regional Police Department and the Pennsylvania State Police. Working Relationships with Other Agencies KUPD is the primary agency handling criminal incidents on-campus. The Department is equipped with a two-way telecommunications system to contact and interchange information with surrounding local and state police agencies when the need arises. The Department maintains an excellent rapport with federal, state, and county police agencies. Investigations may be co-conducted through the process of sharing intelligence information that has proven to be an effective avenue to carry out the functions of a police department. KUPD maintains a close working relationship with the Kutztown Borough Police Department (KPD). KUPD occasionally works with other law enforcement agencies, including the Pennsylvania State Police, the Fleetwood Borough Police, the Northern Berks Regional Police Department and the Berks County District Attorney Detectives. Meetings are held between the leaders of these agencies on both a formal and informal basis. The KU Criminal Investigator works closely with the investigative staff of these agencies when incidents arise that require joint investigative efforts, resources, crime related reports and exchanges of information. There exists no written Memorandum of Understanding or formal agreement between KU and any other law enforcement agency except for the Kutztown Borough Police Department. The MOU with KPD gives KUPD the authority to respond to incidents on streets adjacent to the University and under the jurisdiction of KPD. Emergency assistance is also provided by local police to the university, upon request, and in accordance with this Act. Every month, the Department files a statistical crime report with the Pennsylvania State Police and the Federal Bureau of Investigation. CAMPUS CRIME REPORTING The University has several ways for campus community members and visitors to report crimes, suspicious activity and emergencies to law enforcement or appropriate University officials. Regardless of how and where these incidents are reported, it is essential for the safety of the KU community that immediate and accurate accounts of all incidents be reported to KUPD so they can investigate the situation and determine if follow-up actions are required, including issuing a timely warning or emergency notification to the appropriate segments of the KU Community. Reporting a crime or notifying law enforcement of suspicious activity helps protect KU property and the campus community. Reporting to KUPD KU encourages all students, employees and visitors to report all crimes, suspicious behavior and emergencies in an accurate and timely manner to the KUPD when the incident takes place on campus when the victim of a crime elects to make such a report. When a victim of a crime is unable to file a report, other community members are encouraged to contact KUPD on the victim’s behalf. KUPD can be reached through its Communications Center Dispatcher who is available by phone at (610) 6834001 or in person twenty-four hours per day in 15 Old Main. Other methods to report crimes include contacting a Campus Security Authority (see Appendix A) or other local law enforcement agencies. To report an off-campus occurrence of crime within Berks or Lehigh counties, dial 911 from an on-campus telephone, off-campus telephone or cellular phone. When major incidents occur, the PA State Police may also respond. For the purpose of making timely warnings and the annual statistical disclosure, the University prefers that all crimes be reported in the manner described above. The University community is much safer when all community members participate in safety and security initiatives. Voluntary Confidential Reporting If someone is a victim of a crime or is
5 ANNUAL SECURITY REPORT aware that a crime has been committed but does not want to pursue criminal or campus disciplinary action, the person is still encouraged to report criminal activity while preserving privacy. Doing so may help other members of the KU community from becoming victims too. Depending upon the circumstances of the crime reported, the person may be able to file a report while maintaining confidentiality. The purpose of a confidential report is to comply with the reporter’s wish to keep personally identifying information confidential, while taking steps to ensure the victim’s safety and the safety of others. With such information, the University can keep an accurate record of the number of incidents involving students, employees and visitors, determine where there may be a pattern of crime with regard to a particular location, method, or assailant, and alert the campus community to potential danger. Reports filed in this manner are counted and disclosed in the Annual Security Report. A confidential report can be filed by contacting the Department of Public Safety and Police Services at (610) 683-4001 or visiting the department located in 15 Old Main (Communications Center), 24 hours per day, 7 days per week, 365 days per year. The victim should advise the responding officer that they would like to report a crime and for that report to be confidential. With their permission, the Chief or a KUPD designee can file a report on the details of the incident without revealing the identity of the alleged victim. In limited circumstances, the Department may not be able to assure confidentiality and will inform the reporter in those cases. Information is treated as confidential during the investigative phase, except as required by law. Reports of sexual violence or other sex or gender based reports will be reported to the Title IX Coordinator and cannot be held in confidence. KU will further investigate a report when it is deemed appropriate. Applicable KU incident reports are forwarded to appropriate campus departments for review and potential action. Anonymous Reporting of Crimes For any suspicious activity or circumstance which could cause an emergency situation and necessitate the need of an emergency alert to campus, persons should contact KUPD at (610) 683-4001. Persons wishing to report non-emergency information anonymously on-campus may do so by dialing extension 3-8477 (TIPS) from an on-campus phone. Students and employees should report the criminal offenses to KUPD for the purpose of making timely warning reports and this annual statistical disclosure. From off-campus and cellular phones, individuals may call Crime Alert Berks County’s anonymous tip line at (877) 373-9913, use their mobile phone to send an anonymous tip by texting 847411 and starting their message with the word ALERTBERKS followed by their tip, or downloading the ALERTBERKS app from iTunes or Google Play. Those who offer the tips may be eligible to receive a cash reward for good tips. Individuals on campus may also report crimes to a designated Campus Security Authority. Crime Victim Information All publicly available record-keeping will be maintained without the inclusion of personally identifiable information about the victim of a crime. Campus Security Authorities As required by the Clery Act, colleges and universities must annually compile and publish crime, fire and security information about their campuses. Under this law, “campus security authorities” are mandated to report crimes brought to their attention for inclusion in Kutztown’s Annual Security Report and Annual Fire Safety Report. The University identifies hundreds of individuals as Kutztown University Campus Security Authorities (CSA) as defined by the United States Department of Education. CSAs are identified based upon their job functions, not titles. These designated individuals have significant responsibility for student and campus activities, and as such are provided notice by KU as to the extent of their responsibility and how to report crimes to KU. KU CSAs fall into at least one of four categories: • individuals who have responsibility for campus security other than the KUPD. At KU, the police are assisted by an outsourced security company (Allied Universal) which provides dispatch, security and parking enforcement functions to the University. Others include, but are not limited to, residence hall desk receptionists, recreation center facility monitors and building supervisors, and student union and library staff. • individuals or organizations specified in KU’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses. • KU officials who have significant responsibility for student and campus activities, including, but not limited to, student housing staff, student club advisors, and staff members of the Dean of Students Office who participate in student judicial proceedings. • members of the Department of Public Safety/Kutztown University Police Department. Individuals may choose to report a crime to a CSA. The CSA has the authority and duty to take action by collecting as much WHERE TO REPORT CRIMES Kutztown University designates the following offices as places where campus community members should report crimes: KU POLICE DEPARTMENT 15 OLD MAIN 610˨683˨4001 TITLE IX COORDINATOR 02 OLD MAIN 610˨683˨4700
6 KUTZTOWN UNVERSITY information as possible and report the information to KUPD immediately. Notification and Training of Campus Security Authorities Members of the KU community that are designated as Campus Security Authorities (CSAs) are notified in writing of their status on an annual basis. This notification includes information regarding the responsibilities of CSAs, definitions of Clery-reportable crimes, compliance requirements, information on how to report a crime, a link to the Kutztown University Campus Security Authority Incident Report Form as well as instructions on how to use it, and guidelines on how to access the CSA online training module developed by The Clery Center for Security on Campus and tracked through the University’s D2L, an integrated learning platform. Please refer to Appendix A on page 42 for a listing of Kutztown University Campus Security Authorities. Professional and Pastoral Counselors Campus professional mental health counselors, when acting as such, are not considered to be CSAs and are not required to report crimes for inclusion in the annual disclosure of crime statistics, unless mandated under scope of license or law. However, campus professional counselors are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary and confidential basis for inclusion in the annual crime statistics. The KUPD provides this encouragement in writing to members of the University Counseling and Psychological Services department on an annual basis. KU does not employ campus pastoral counselors. Medical providers, when acting as such, are considered to be CSAs and are required to report crimes for inclusion in the annual disclosure of crime statistics. Daily Crime Logs The Department of Public Safety maintains a daily crime log that contains information about all alleged criminal incidents that have occurred on the Kutztown University campus. This log identifies the type, general location, date and time reported to KUPD, date and time occurred and current disposition if known of each incident reported to KUPD. The Daily Crime Log is posted each business day and can be viewed on a bulletin board outside the Public Safety Communication Center (15 Old Main) and on a bulletin board off the main lobby in the McFarland Student Union. Daily logs are also maintained and available for public inspection during regular and published business hours in the administrative office of the Department of Public Safety and Police Services/KUPD located Old Main I-Wing. The crime log contains information about incidents that were reported in the past 60 calendar days. Any crime log information that is older than 60 days will be made available within two business days of a request for public inspection. Crimes Involving Recognized Student Organizations at Off-Campus Locations Kutztown University is unaware of any officially-recognized student organization that owns or controls buildings or property with non-campus locations, including student housing. Furthermore, KU is unaware of any situation where local police monitor and document criminal activity in which students engage at non-campus locations of student organizations officially recognized by KU. If KU is made aware of crimes or behavior exhibited by members of a registered student organization that violate conduct standards or university regulations, on or off campus, KU will allow the organization to respond to any allegation of misconduct through a review process for student organizations. Conduct standards and jurisdictional parameters defined in the Student Code of Conduct are used in determining if a violation by a registered student organization has occurred. “Blue Light” Emergency Phones Crimes, suspicious behavior and emergencies can also be reported to KUPD through the use of “blue light” emergency phones located throughout campus in various academic buildings, residence halls and outdoor locations including parking lots and walkways. Blue light emergency phones are mounted to poles or walls and are identified by a blue light above the phone which is illuminated when darkness arrives. Once the caller picks up the phone receiver or pushes the red button, they are immediately connected with KUPD. EMERGENCY NOTIFICATIONS Kutztown University is committed to ensuring the KU campus community receives timely, accurate and useful information in the event of a significant emergency or dangerous situation on campus or in the local area that poses an immediate threat to the health and/or safety of campus community members. At any point during the year, KU students, faculty and staff may receive notification about criminal activity or a dangerous situation on campus. These notifications fall under two categories: Emergency Notifications and Timely Warning Notifications. The University will immediately notify the KU community via an Emergency Notification upon confirmation of an emergency or dangerous situation. This notification will serve to immediately alert the campus community of any type of significant emergency or dangerous situation involving an immediate threat to the health/safety of students, faculty, staff or visitors. An “immediate threat” includes an imminent or impending threat, such as an approaching tornado or a fire in a campus building. Other emergencies can range from a bomb threat or gas leak to an active shooter situation on campus. The Emergency Notification will provide information that will allow community members to remain as safe and secure as possible. Initiating the Emergency Notification System When a campus emergency and/or crime is reported to KUPD, the dispatcher receiving the call will immediately dispatch a police officer to the scene to assess the situation. Additional emergency services, such as an ambulance or fire
7 ANNUAL SECURITY REPORT response, may also be dispatched based upon the information provided by the caller and/or the report from the officer/ first responder who arrives on scene and assesses the situation. Once first responders confirm that there is, in fact, an emergency or dangerous situation that poses an immediate threat to the health or safety of some or all members of the campus community, the director of the Emergency Management Team (EMT), the Chief of Police, will be notified. The EMT will immediately determine if the event meets the necessary criteria to issue an Emergency Notification. If it does, an Emergency Notification will be dispatched. For threats that necessitate immediate life-saving actions, such as an active shooter, first responders or the on-duty KUPD officer-in-charge (OIC) has the authority to authorize the distribution of an Emergency Notification. Administrators, supervisors and officers of the department of Public Safety/KUPD have received training in the Incident Command System and responding to critical incidents on campus. When a serious incident occurs that causes an immediate threat to the campus, the first responders to the scene are usually Department of Public Safety and Police Services officers. Officers responding to reported emergencies, will evaluate and determine what is occurring. They will begin to formulate a response to the situation and make determinations as to who needs to be notified, what additional resources they need, and what actions they must take to minimize, correct, or address the emergency. Officers will base their actions on what they observe, what information is provided to them by persons involved, witnesses, or reports received. Their primary response shall be based upon the preservation of life and the protection of property. If the EMT or KUPD OIC determines that an institutional emergency notification is warranted, the University, will, without delay, and considering the safety of the community, determine the content of the notification and initiate the KU Alert notification system, unless issuing a notification will, in the professional judgment of Responsible University Authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. Depending on the nature of the incident, other local, state, or federal response agencies could also be involved in the response and management of the incident. For weather-related crises, confirmation is made based upon information provided by the National Weather Service. Once the crisis is confirmed, the University will, without delay, and considering the safety of the community, determine the content of the notification and initiate the KU Alert notification system. Initiating the Emergency Notification Kutztown University Police and/or other Responsible University Authorities may become aware of a critical incident or other emergency situation that potentially affects the health and/or safety of the campus community. Typically, Responsible University Authorities become aware of these situations when they are reported to the KUPD. A Responsible University Authority is defined as a Kutztown University employee who has the knowledge, skills and abilities necessary to evaluate whether or not a particular event requires an emergency notification and to determine if such a notification would compromise the efforts to contain the emergency. This individual may also determine if a message should be sent to benefit the health, safety, and well-being of the campus community for situations that do not pose a significant emergency or dangerous situation. At Kutztown University, the following employees are Responsible University Authorities (RUAs):University Authorities University President KUPD Chief of Police (Emergency Management Team Director) KUPD Deputy Chief of Police KUPD Officer-In-Charge (OIC) Deputy Director of the Emergency Management Team Director of Health Services Director of Facilities Environmental Health and Safety Manager Determining the Appropriate Segment or Segments of the Campus Community to Receive an Emergency Notification Campus and/or local first responders on the scene of a critical incident or dangerous situation will assist those preparing the emergency notification with determining what segment or segments of the campus community should receive the notification. Generally, campus community members in the immediate area of the dangerous situation (i.e., the building, adjacent buildings, or surrounding area) will receive the emergency notification first. The RUAs will continually evaluate the situation and assess the need to notify additional segments of the campus population. If such an assessment warrants that additional segments of the population be notified, the University will, without delay, send additional notifications. If it is determined that there is at least the potential that a large segment of the campus community, or the operation of the campus as a whole, will be affected by an emergency or dangerous situation, the entire campus community may be notified. Determining the Contents of the Emergency Notification Providing accurate and timely information are of utmost importance in issuing emergency notifications. To expedite this process and ensure each message contains essential information, the KU Alert mass notification system contains pre-scripted templates for the most probable or highest impact emergencies based on KU’s Hazard Mitigation Plan. These messages identify the situation, allow for input of the location, and identify the immediate protective action that should be taken. The individual authorizing the message will select the most appropriate template. In those cases where there are no predetermined templates in the system, the individual may use the “custom” template to craft a specific message. The goal is to ensure people are aware of the situation and they know the steps to take to stay safe. The sole reason KU would delay the issuance of a notification for a confirmed emergency or dangerous situation would be if issuing a notification will, in the
8 KUTZTOWN UNVERSITY professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. KU will issue an emergency notification as determined by the resident expert of the appropriate department/agency that is managing the emergency, including, but not limited to: KUPD, the Emergency Management Team, the Office of the President, Facilities Management, Counseling and Psychological Services, the Dean of Students, Health Services, or Environmental Health and Safety. The resident expert shall provide such notification to the Office of University Relations (UR). Once the content of the notice and the appropriate segment or segments of the campus community that may be affected by the campus emergency are determined and provided to University Relations, UR will immediately and without delay send the notification to the community as instructed through the KU Alert emergency notification system. Methods of Dissemination Kutztown University has a KU Alert Emergency Notification system which is activated using a strategy that is based on redundancy, using multiple methods to communicate with students, faculty and staff, as well as visitors, local residents, parents and the news media. The University’s goal is to provide the campus and the community with a prompt notification of a confirmed situation and to provide instructions for taking action if needed. KU uses the emergency notification system, e2Campus, to provide alerts via KU Alert. KU Alert is an emergency notification service available to students, faculty and staff. For students, it is an opt-out system in which each student’s primary mobile phone number and KU email address are automatically registered. Faculty and staff can opt-in to receive alerts, and all registrants can customize their accounts to register two cell phone numbers to receive emergency text messages. KU Alert can be used to send emergency messages within minutes of the occurrence of an incident. Alerts sent by KU Alert are simulcast to the University community via the University’s email system, Facebook page, Twitter, or at the subscriber’s choice, his/her cellular or land-line telephone. All Kutztown e-mail addresses are automatically in the system and cannot be removed by the user. KU Alert E-mail Messages. Faculty, staff and students will be alerted by broadcast email messages from Kutztown University. Additionally, when registering for e2Campus text messages, users can register two additional email addresses to receive emergency messages. Website Alerts. Emergency messages will be posted on the Kutztown University website. The posting may be a banner across the top of each page affiliated with Kutztown University or an informational update available on the University’s safety alert information page (www.kutztown.edu/current-safety-alerts). Mass Notifi cation System. Notification via a pre-alert signal and voice alerts in select buildings and outdoor locations will be activated in appropriate emergency situations. Other possible means of communication include: a posting on the Kutztown University website, computer monitor alerts, indoor and exterior mass audio (voice) notification systems, social media sites, such as Facebook and Twitter, on bulletin boards outside the Public Safety Communication Center (15 Old Main) and off the main lobby in the McFarland Student Union and personal contact with students and staff using student leaders, such as CAs or other staff members. Kutztown University, through its Chief of Police, communicates with local police authorities and annually requests their cooperation in informing the institution of any incidences that may require the issuance of an Emergency Notification. KU reciprocates with sharing information with Kutztown Borough Police that may provide Borough residents with valuable safety information. TIMELY WARNING NOTICES When KUPD receives notification of a reported Clery crime that has taken place on campus, in Kutztown University owned or controlled property off campus or in its public property and that crime poses a serious or ongoing threat to the campus community, KUPD will issue a Timely Warning Notice (TWN). The TWN will be issued once the Chief of Police, or the ranking KUPD officer in charge during his absence, determines the crime poses a serious and continuing threat and a TWN can enable people to protect themselves and/or their property from a similar crime. All available information, both public and confidential, will be taken into consideration when determining if a serious or continuing threat exists. Those considerations include, but are not limited to, the relationship between victims and perpetrators, whether an arrest has been made that mitigates the threat and the amount of time that has passed between the commission of the crime and Public Safety being notified of the crime. Each case will be evaluated on an individual basis. Timely Warning Notices are distributed for the following Clery Act crimes: criminal homicide (murder, non-negligent manslaughter, and negligent manslaughter), sexual assault (rape, fondling, incest, and statutory rape), robbery, aggravated assault, burglary, motor vehicle theft, dating violence, domestic violence, stalking, arson and hate crimes. A TWN may also be issued for an arrest or referral for a liquor, drug or weapons law violation if it poses a serious or ongoing threat to the campus and occurred within Clery geography. The Chief of Police reviews all reports and if he determines there is a serious and ongoing threat to the community, a TWN is issued. If, in the Chief ’s professional judgment, issuing a TWN would compromise efforts to address the crime, the notice may be delayed or information may be limited. Once the potentially compromising situation has been addressed, the TWN will be issued immediately if the serious or continuing threat still exists. Timely Warning Notices may also be posted for other crime classifications, as deemed necessary.
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