2023 Annual Security Report

16 2023 ANNUAL SECURITY REPORT A Responsible University Authority (RUA) is defined as a Kutztown University employee who has the knowledge, skills and abilities necessary to evaluate whether or not a particular event requires an emergency notification and to determine if such a notification would compromise the efforts to contain the emergency. This individual may also determine if a message should be sent to benefit the health, safety, and well-being of the campus community for situations that do not pose a significant emergency or dangerous situation. Kutztown University Police and/or other RUAs may become aware of a critical incident or other emergency situation that potentially affects the health and/or safety of the campus community. Typically, RUAs become aware of these situations when they are reported to the KUPD. At Kutztown University, the following employees are Responsible University Authorities (RUAs): • University President • KUPD Chief of Police (Emergency Management Team Director) • KUPD Deputy Chief of Police • KUPD Lieutenant • KUPD Officer-In-Charge (OIC) • Deputy Director of the Emergency Management Team • Director of Health Services • Director of Facilities • Environmental Health and Safety Manager Determining the Appropriate Segments of the Campus Community to Receive an Emergency Notification Campus and/or local first responders on the scene of a critical incident or dangerous situation will assist those preparing the emergency notification with determining what segment or segments of the campus community should receive the notification. Generally, campus community members in the immediate area of the dangerous situation (i.e., the building, adjacent buildings, or surrounding area) will receive the emergency notification first. The RUAs will continually evaluate the situation and assess the need to notify additional segments of the campus population. If such an assessment warrants that additional segments of the population be notified, the University will, without delay, send additional notifications. If it is determined that there is at least the potential that a large segment of the campus community, or the operation of the campus as a whole, will be affected by an emergency or dangerous situation, the entire campus community may be notified. Determining the Contents of the Emergency Notification Providing accurate and timely information are of utmost importance in issuing emergency notifications. To expedite this process and ensure each message contains essential information, the KU Alert mass notification system contains templates that are scripted in advance for the most probable or highest impact emergencies based on KU’s Hazard Mitigation Plan. These messages identify the situation, allow for input of the location, and identify the immediate protective action that should be taken. The individual authorizing the message will select the most appropriate template. In those cases where there are no predetermined templates in the system, the individual may use the “custom” template to craft a specific message. The goal is to ensure people are aware of the situation and they know the steps to take to stay safe. The sole reason KU would delay the issuance of a notification for a confirmed emergency or dangerous situation would be if issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. KU will issue an emergency notification as determined by the resident expert of the appropriate department/agency that is managing the emergency, including, but not limited to: KUPD, the Emergency Management Team, the Office of the President, Facilities Management, Counseling and Psychological Services, the Dean of Students, Health Services, or Environmental Health and Safety. The resident expert shall provide such notification to the Office of University Relations (UR).

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