Council of Trustees Handbook

SECTION V. PARLIAMENTARY AUTHORITY Robert’s Revised Rules of Order shall be the guide for the Council in determining questions of parliamentary procedure not herein specifically provided. SECTION VI. MINUTES OF MEETINGS Minutes of each meeting shall be recorded and sent to each member of the Council of Trustees following each meeting of the Council. SECTION VII. ORDER OF BUSINESS The order of business at the regular meetings of the Council of Trustees or at the meetings of the Executive Committee unless changed by unanimous consent of those present shall be as follows: 1. Approval of the minutes of the previous meeting of the Council of Trustees or of the Executive Committee 2. Recording of attendance by the Secretary 3. Report of the Chairperson of the Council 4. Report of the President ARTICLE IV - QUORUM SECTION I. QUORUM Six members of the Council shall constitute a quorum. ARTICLE V - OFFICERS SECTION I. OFFICERS The officers of the Council shall be a Chairperson, Vice Chairperson, and a Secretary. The Chairperson will preside at all meetings of the Council and perform such other functions pertaining to the office; the Vice Chairperson shall perform all functions in the absence of the Chairperson and shall be designated Chairperson if the Chairperson ceases to perform that function; the Secretary shall keep, and be the custodian of, all records. SECTION II. ELECTION The officers of the Council shall be elected to two year terms at every second annual meeting beginning in 2018, and shall perform the duties usually assigned to such officers. They shall hold office until successors are legally elected. They shall be nominated by a nominating committee appointed by the Chairperson of the Council at least two meetings prior to the annual meeting at which the election will occur. The nominating committee shall present the names of the nominees to the Council at least one meeting prior to the annual meeting at which the election will occur. ARTICLE VI - COMMITTEES SECTION I. EXECUTIVE COMMITTEE This committee shall consist of the Chairperson, Vice Chairperson, Secretary, and Immediate Past Chairperson of the Council. The Chairperson of the Council shall be the Chairperson of the Executive Committee. Meetings of this committee shall be called by the Chairperson as needed. Upon the request of at least two members of this committee, additional meetings may be convened. The purpose of this committee shall be to serve as a review board for the President of the University and to act on behalf of the entire Council on extremely urgent matters. All such actions of this committee shall be official; however, they will be subject to ratification of the Council at the next regular Council meeting. 5. Committee reports 6. Old business 7. New business 8. Adjournment

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