93|Page 5. The event coordinator, organization advisor or designee will open the event by welcoming the group, notifying that doors will close at midnight; designate the appropriate emergency exits, and encouraging appropriate behavior, through use of a microphone or public announcement system. This brief announcement will be made at intermittent times during the course of the event as a means of reinforcement and to inform those students who arrived after the initial start. The event coordinator or organization advisor will close the event by reiterating exiting and loitering policies. 6. Organization advisors, event coordinators, and their assistants (including student event hosts) and all professional and student security personnel shall wear visible badges (or other appropriate attire such as shirts or sweaters) identifying them as university officials. These ID’s, which shall be approved by Student Involvement (MSU 153), will be beneficial when working with visitors on campus. 7. Visibly intoxicated persons will not be permitted to participate in the event. Participants may not bring refreshments into the facility for a late-night event. A uniformed police officer will be available to ensure that this regulation and the university’s alcohol and drug policies are enforced. 8. To minimize problems inherent with visitors (non-KU students) coming to any high profile and late-night social event, Public Safety & Police Services will deploy a plan of action involving a visible presence in the facility during the event. This may also encompass nearby lobbies or public areas adjacent to the event location. Uniformed police presence inside the event location is necessary. Public Safety & Police Services will inform the organization advisor and event coordinator about the details of the security plan. Any additional security personnel hired to work the event will be paid for by the sponsoring organization. 9. All events that feature paid artists and performers must use KUSSI contracts when booking event dates. Contracts can be obtained on the KUSSI website. Completed contracts must be submitted to KUSSI three (3) weeks prior to the event. 10. All events that include the collection of funds or wristband sales must use the SGA accounting system and follow SGA policies for collection, reconciliation, and deposits. Events that collect funds must be approved by the Director of Student Involvement. All funds from events will be deposited in a location designated by the Director of Student Involvement at the conclusion of the event until the next business day. Cash collected on site will not be used to pay artist fees or any other expenses. This is to ensure appropriate tracking and safe handling of all ticket sales. Cash and wristbands if applicable will be reconciled with a representative of KUSSI. Funds will be deposited into the appropriate account, the first business day following the activity. 11. All room capacity and fire code regulations must be followed. The Environmental Health and Safety Specialist will provide information on all room capacity regulations. 12. Groups will use the campus ticketing system for the presale of ticket and registration of KU students and anticipated guests. After all event registration has been completed and approved the tickets will be available for sale at Kutztown.universitytickets.com (https://kutztown.universitytickets.com) until the event is sold out or until one hour prior to the event. When purchasing a ticket for the event, students will be asked to log into the ticketing system. Non-KU student guests will complete a registration card, listing their information and the host’s information. A registration card must be completed for all guests. Tickets will be required to enter the event along with proper ID (KU or state-issued ID). Tickets are nontransferable and all sales are final. All money collected will be deposited into the organization’s appropriate KUSSI account. 13. Groups will use the campus wristband system to reduce risks associated with the management of larger events. Wristbands will be distributed at the event by the event sponsoring organization. Wristband availability for events will be limited to official room capacity. Wristbands are non-transferable.
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