Student Conduct & Regulations 80|Page www.kutztown.edu/thekey The Formal Resolution Process may be initiated by instructors, complaining students, or the Registrar. a. An instructor may initiate the Formal Resolution Process when the instructor, preferably in consultation with their department chair, seeks a sanction greater than failure in the course with a grade of “F” or the student involved was not enrolled in the course in question. In such cases, the instructor shall initiate the charges by submitting an Academic Dishonesty Form – Undergraduate Students along with supporting evidence to the Registrar within two (2) weeks of becoming aware of the violation. b. A responding student, who signed the Academic Dishonesty Report Form – Undergraduate Students under Option #2, may initiate the Formal Resolution Process when the student wishes to dispute the accusation(s) or sanction(s) described by the instructor on the form. In order to do this, the student must submit a written request for a formal hearing to the Registrar within one (1) week of the date given next to the student’s name on the Academic Dishonesty Report Form – Undergraduate Students. The request must explain the nature of the student’s disagreement with the charges or sanctions. Copies of the student’s request shall be sent to the instructor and the dean of the college by the Registrar as soon as the request for a formal hearing is received. 2. Preliminary briefing of the principals by the Registrar. The principal participants, or principals for short, in a case are defined to be students accused of academic dishonesty and those who have accused them either by signing an Academic Dishonesty Report Form – Undergraduate Students. If the student has requested a formal hearing, a letter with copies of the request will also be sent to the instructor and the dean. The letter will invite the student to meet with the Registrar for a preliminary briefing on the case. The responding student has one (1) week to schedule a time for such a briefing that will explain the process at the University and the student’s rights. During this same period of time, the Registrar shall also invite the instructor and any other complainants to a meeting to explain the process and the instructor’s rights and those of any other complainants. A formal hearing of the Undergraduate Academic Honesty Committee* will be scheduled within three (3) weeks of the date of the certified letter to the student. The Registrar shall make every effort to schedule the formal hearing at a time when all principals interested in attending can be there. Those who attend will be able to speak at appropriate times during the hearing. *The Undergraduate Academic Honesty Committee is a six-member Senate committee, five voting members and one non-voting member. Four undergraduate faculty, one from each college, and an at-large undergraduate faculty representative will be voting members of the committee. A representative from the Registrar’s Office will be a non-voting member of the committee. 3. The Formal Hearing by the Undergraduate Academic Honesty Committee. The Undergraduate Academic Honesty Committee shall adjudicate cases of academic dishonesty that have not been resolved by the Informal Resolution Process. The formal hearing will be conducted according to due process procedures and guidelines. The Undergraduate Academic Honesty Committee shall hear any testimony and/or review evidence relevant to the allegations. After doing so, the Undergraduate Academic Honesty Committee shall make a finding as to whether or not the student violated this policy by committing an act of academic dishonesty. All principal parties are entitled to appear at the hearing with an advisor, who may be an attorney.
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