Student Conduct & Regulations 78|Page www.kutztown.edu/thekey The informal resolution process applies to situations when the instructor believes that an alleged act of academic dishonesty can be resolved within the course by enforcing either the first or second sanction, that is, where the maximum penalty sought by the instructor is no greater than failure in the course with a grade of “F.” Instructors are urged to confer with or at least inform the chair of the department in question about any charges of academic dishonesty. 1. Arranging the initial meeting between the instructor and the student. Within two (2) weeks of when the instructor first becomes aware of an instance of academic dishonesty in the course, the instructor shall inform the student that the student must meet with the instructor to discuss the incident. 2. The initial meeting and filling out the Academic Dishonesty Report Form – Undergraduate Students. The meeting between the instructor and the student shall occur within one (1) week after the instructor calls for it and shall be confirmed by email. Before or during the meeting, the instructor shall fill out the appropriate sections of the Academic Dishonesty Report Form – Undergraduate Students (including the proposed sanction) and give it to the student during the meeting. The instructor should retain a copy of the completed form. While the instructor and the student may wish to discuss the case and its resolution at this meeting, no lengthy discussion is required. Even if the case eventually results in a formal hearing, the instructor shall not impose a sanction any stronger than the proposed sanction on this form. If the student does not appear for the scheduled meeting, the instructor dates and files the completed form with the Registrar, noting that the student failed to show up for the meeting. If the meeting is not rescheduled by the student within three (3) days of the original specified meeting day, then the student forfeits the student’s right to a formal hearing or appeal, the process is over, and the instructor is permitted to enforce the proposed sanction.* *In the event that a face-to-face meeting is not possible (e.g., unavailability of instructor, online course), correspondence by email would serve in place of completion of the form. An email, using a KU email account, copying the student, Registrar, dean of the college, and department chair is sent by the instructor and will count as a signature. 3. The student’s completion and signing of the Academic Dishonesty Report Form – Undergraduate Students. The student must sign, date, and return the Academic Dishonesty Report Form – Undergraduate Students to the instructor within three (3) class days of the initial meeting. Failure to do so means that the student forfeits the student’s right to a formal hearing or appeal, the process is over, and the instructor is permitted to enforce the proposed sanction. There are two (2) options for the student when signing. By signing under Option #1, the student admits the violation and waives the student’s right to a formal hearing or appeal on the matter. In that event, the process is over, and the instructor is permitted to enforce the proposed sanction.
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