79|Page If the student does not return the form within the three (3) day limit, then the instructor will note the failure to meet that deadline on the copy of the Academic Dishonesty Report Form – Undergraduate Students that the instructor retained from the initial meeting. The instructor then re-signs and dates that notation on the form. The instructor then makes three (3) copies: one for the instructor, one for the student, and one for the dean of the college in which the course is being taught. The original copy of the form, along with any relevant documentation, shall be hand-delivered to the Registrar within one (1) week of the date when the student returns the form to the instructor. As stated above, the process is over and the instructor is permitted to enforce the proposed sanction. The original copies of these Academic Dishonesty Report Forms – Undergraduate Students where students admitted to a violation by signing under Option #1, failed to meet with the instructor, or failed to meet the three-day deadline to return the signed form to the instructor shall be kept by the Registrar. These records are to be kept by the Registrar as evidence to be used in the event of future academic dishonesty violations by the same student. These records also may be used to tabulate anonymous statistical information. If the student in question is eventually suspended or dismissed from the university, these records shall be kept permanently (sanction #4). If a student is suspended from the University, these records are expunged after a six-year period (sanction #3). Otherwise, student records and all copies (sanctions #1 and #2) are destroyed two (2) years after the student graduates or leaves the University. 5. The student has ten (10) calendar days from the date the student was notified of the alleged academic dishonesty to request a formal hearing if the student misses the deadline to appear for a scheduled meeting, does not reschedule the meeting within three (3) days, or fails to return the Academic Dishonesty Form – Undergraduate Students within three (3) days. The Formal Resolution Process 1. Initiation of the Formal Resolution Process. The Formal Resolution Process may be initiated by instructors, complaining students, or the Registrar. a. An instructor may initiate the Formal Resolution Process when the instructor, preferably in consultation with their department chair, seeks a sanction greater than failure in the course with a grade of “F” or the student involved was not enrolled in the course in question. In such cases, the instructor shall initiate the charges by submitting an Academic Dishonesty Form – Undergraduate Students along with supporting evidence to the Registrar within two (2) weeks of becoming aware of the violation. b. A responding student, who signed the Academic Dishonesty Report Form – Undergraduate Students under Option #2, may initiate the Formal Resolution Process when the student wishes to dispute the accusation(s) or sanction(s) described by the instructor on the form. In order to do this, the student must submit a written request for a formal hearing to the Registrar within one (1) week of the date given next to the student’s name on the Academic Dishonesty Report Form – Undergraduate Students. The request must explain the nature of the student’s disagreement with the charges or
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