Policy Information 83|Page www.kutztown.edu/thekey Academic Policies Withdrawal from a Course (ACA-011) When a student registers for classes, the student is responsible for those classes. To be relieved of this responsibility, the student must officially withdraw from those classes through the Registrar’s Office. Failure to withdraw from a class for which a student registered, but is not attending, will result in a grade of “F” for that course. Students will be permitted to withdraw from a course and receive a grade of “W” up to the end of the twelfth week of the semester. The “W” has no effect on the GPA. After the twelfth week of the semester and through the last day of classes, a student who officially withdraws will receive a grade determined by the instructor. Latest date for withdrawal from individual courses in a Summer Session will be published prior to the beginning of the specific session. (See also: Withdrawal from the university.) Withdrawal from the University (ACA-012) Any student leaving the University prior to the end of any academic term must officially withdraw. The student should go the Registrar’s Office (Stratton Administration Center) to initiate the formal withdrawal process. After the withdrawal form is completed, the student submits it to the Registrar’s Office. The date the Office receives this withdrawal form with the student’s original signature is the student’s official date of withdrawal from the University. Please note that failure to complete the withdrawal process may result in failing grades in all courses being taken at the time of withdrawal. If the student completes the withdrawal process with the Registrar’s Office prior to two weeks before the beginning of final examinations, the student will receive “W” grades for all courses. For extenuating circumstances as verified by the Counseling Center or the Health Center, and with the approval of the Undergraduate Exceptions Committee, a student can receive a “W” for all courses when withdrawing from the University. (See also: Withdrawal from a Course and Leave of Absence Policy.) Leave of Absence Policy (ACA-026) Students in good academic standing may be granted a leave of absence for medical reasons, study abroad, and other reasons by the Office of the Registrar. A leave may be granted for one semester, with the possibility of renewal for a consecutive semester. At the conclusion of the leave a student may register to continue studies without repeating the admissions process. Students must request a leave of absence within the first six weeks of a semester. Class Attendance (ACA-016) The individual instructor has both the authority and responsibility for managing student attendance. The instructor’s policy regarding attendance for each course, including its potential effect on the final grade, should be written in the course syllabus on first day handout and communicated to students during the first week of the semester. While, as stated above, classes are conducted on the premise that regular attendance is expected, the university recognizes certain activities and events as legitimate reasons for absence from class. Class Absence (ACA-016) Legitimate reasons for absence include, but are not limited to, death in the immediate family, documented illnesses, childbirth and pregnancy (for as long as medically necessary); religious observance, academic field trips; participation in an approved performance or athletic event; military duties; direct participation in university disciplinary hearings or jury duty. Nevertheless, the student bears the responsibility for fulfilling all course expectations in a timely and responsible manner. Instructors will, if requested without prejudice, provide students returning to class after a
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