Student Conduct & Regulations 61|Page www.kutztown.edu/thekey The Notice of Hearing will contain: 1) A description of the alleged violation(s), a list of all policies allegedly violated, a description of the applicable procedures, and a statement of the potential Disciplinary Sanctions actions that could result. 2) The time, date, and location of the hearing. 3) Information about the option for the hearing to occur with the parties located in separate rooms using technology that enables the Decision Maker(s) and Parties to see and hear a Party or Witness answering questions. Parties should inform the Office of Student Conduct/University of any desire to have the hearing occur in separate rooms at least 3 days prior to the hearing to ensure appropriate technology is in place. 4) Information on how the hearing will be recorded and on access to the recording for the Parties after the hearing. 5) A copy of the rules of decorum for all hearing participants. 6) A list of the Decision Maker(s) who will attend the hearing, including the Hearing Chair, along with an invitation to object to any actual or perceived conflicts of interest or bias of these individuals prior to the hearing. The President of the University shall serve as the Decision Maker for all cases involving a Respondent who is a Faculty Member. In all cases involving a Respondent who is an Employee, the President may designate a Decision-Maker. 7) A statement that if any Party or Witness does not appear at the scheduled hearing, the hearing may be held in their absence and the admissibility of and weight to be given to any testimony or statements provided by that Party or Witness prior to the hearing will be determined by the Decision Maker(s). 8) Notification that the parties may have the assistance of an Advisor of their choice at the hearing and will be required to have one present for any questions they may desire to ask of the other Party or Witnesses. The Party should notify the Student Conduct Office/University in advance of the hearing if they do not have an Advisor, and the University will appoint one. Each party must have an Advisor present. 9) A copy of all the materials provided to the Decision Maker(s) about the matter and the opportunity to provide a written response in advance of the hearing. 10) Information regarding who to contact to arrange any disability accommodations, language assistance, and/or interpretation services that may be needed at the hearing. 11) For compelling reasons, the Student Conduct Office/University may reschedule the hearing. B. Hearing The University will not issue a Disciplinary Sanction arising from an allegation of a violation of this Policy without holding a hearing, unless otherwise resolved through an informal resolution process or an alternate process permitted under this Policy. If the University determines a hearing is necessary, the Parties cannot waive the right to a hearing. The University may still proceed with the hearing in the absence of a Party, and may reach a determination of responsibility in their absence. The University will not threaten, coerce, intimidate, or discriminate against the Party in an attempt to secure the Party’s participation.
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