30 | P a g e 1) Student conduct records will be maintained for seven (7) years; records may be maintained for a longer period if the record holder is a currently enrolled student. If a student has more than one student conduct record on file, the date of the most recent incident will be used to determine when their complete student conduct record will be expunged. 2) Student conduct records for dismissed students will be maintained permanently. 3) When necessitated by extenuating circumstances (such as pending legal issues) the university reserves the right to keep student conduct records for longer periods as deemed necessary. 4) For the purpose of determining when a record will be expunged, the last day of the last semester of the student’s attendance at Kutztown University will be the first day of the time period. d. are not to be used in an academic transcript or in placement records. e. are not to be disclosed to outside parties except as permitted or required by law, valid subpoena, or permission of the student, unless provided for elsewhere in this document or University policy. Article 12: Boards & Hearing Authorities 1. Hearing Officers a. In addition to professional staff in the Dean of Students Office, Student Conduct Hearing Officers are professional staff appointed by the Dean of Students and/or Vice President for Enrollment Management and Student Affairs to assist with the implementation and coordination of student conduct hearings. b. Hearing Officers: 1) serve as ex-officio Hearing Officer formal hearings with the University Conduct Board. 2) serve as the decision-maker Hearing Officer for formal, single administrator hearings. 3) serve as Administrative Hearing Officers for informal hearings. 4) participate in on-going training and professional development regarding student conduct policies, procedures, current issues, and best practices. 2. University Conduct Board a. Composition: The University Conduct Board will consist of 18 – 20 members of the university community. Cases brought before the board will be heard by a two (2) to three (3) member University Conduct Board panel (UCB) with a Hearing Officer presiding. 1) Five (5) students shall be selected by Dean of Students Office. All student representatives must be in good academic and disciplinary standing. Student representative appointments may be renewed on an annual basis. 2) Five (5) faculty members are selected from the willingness-to-serve process as conducted by the Committee on Committees. Faculty shall serve three (3) year staggered terms. 3) Five (5) Professional/Administrative staff are selected from willingness-to-serve ballots as conducted by the Committee on Committees. Professional/Administrative staff shall serve three (3) year staggered terms. 4) Three (3) to Five (5) Hearing Officers. b. University Conduct Board Procedure 1) All members of the University Conduct Board will participate in content and procedural training relating to the workings of the student conduct system. 2) When a case is referred to the University Conduct Board, it will be assigned to a Hearing Officer.
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