Student Conduct & Regulations 26|Page www.kutztown.edu/thekey 13. An outcome notice will be made in writing within five (5) to ten (10) business days, unless extenuating circumstances exist to warrant an extension. 14. All formal hearings shall be recorded. Informal administrative hearings are not recorded. 15. In the event the respondent is found responsible for a violation, the hearing authority will refer the case back to the Dean of Students Office for implementation of sanctions. Student conduct history, recommendations from the hearing authority, and impact statements may be included in the consideration of sanctions. 16. Kutztown University may withhold transcripts, diplomas or other official records pending the disposition of cases if deemed reasonably necessary by the Dean of Students Office. Article 8: Role of Advisors Parties are permitted to have an advisor accompany them to any hearing or meeting that the party is required to attend. Each party is responsible for coordinating and scheduling with their choice of advisor. In all conduct matters except those addressed through the Sexual Misconduct Policy, the advisor may not speak or participate directly in any aspect of student conduct hearings, but rather can only consult and interact privately with their student in accordance with the procedures below. 1. A student complainant or student respondent has a right to an advisor by: a. A member of the University community who may be a student, staff member or faculty member. b. A private attorney whose expenses will be borne by the student. If necessary, you may meet with your advisor of choice on campus. Should you need a meeting space, please call Conference and Event Services at 610-683-1359, to reserve your meeting space. 2. The advisor may not be a party, witness, or potential witness in the matter. 3. Any student having an advisor is required to notify the Dean of Students Office or their case officer with the name and contact information of their advisor. 4. All meeting/hearing dates and times as well as information, including the description of charges, names of witnesses, substance of testimony and other types of evidence, which may be used, will be supplied to the student throughout the student conduct process. Advisors will have access to this information through the student. While the University will consider information regarding advisor schedules and availability, the scheduling of meetings and hearings throughout the student conduct process is at the discretion of the University. 5. During the preliminary briefing or other student conduct meetings, excluding hearings, the advisor may interact with the case officer or designated university official during the meeting. 6. During hearings, neither party’s advisor will have a formal or interactive role with the hearing authority or witnesses. The student will be granted reasonable opportunities during the hearing to privately confer with their advisor.
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