124|Page All Kutztown University ID cards are issued by the KU Card Office located in the Academic Forum room 107. Each cardholder is permitted to have only one valid card at any time. A fee is charged for each new ID card issued. Each potential cardholder must present a photo ID showing his/her name, and the photo on the ID must resemble the potential cardholder before a KU ID photo will be taken. The cost for a Kutztown University ID card is $15. Undergraduate students who pay the advanced registration deposit have their first ID charge included in the fee. The application fee for Master students includes the ID charge. Master students whose application fees are waived by the university also have their first ID fee waived. All other students who have not paid one of the inclusive fees above or had it waived, will have an “ID Fee” added to their University student account, payable online or at the Office of Student Accounts located in the Stratton Administration Center room 225. The replacement fee for a lost or stolen student ID card is $15. The replacement fee also applies to legal name changes. Visibly damaged cards (e.g., visible scratches on the back-mag stripe, holes punched in the card, etc.) also carry a replacement fee. Non-functioning cards with no visible damage, faded or unrecognizable photos, or cards where the University has made an error, will be replaced at no charge if the nonfunctioning card is turned in to KU Card Office. A student ID card does not expire but is suspended indefinitely when the student leaves the university. Students are not required to relinquish their cards when they leave or graduate from the University. The KU ID card should be in the cardholder’s possession at all times. Cards may be confiscated if presented by someone other than the cardholder or if the card is or was used inappropriately or illegally. Fraudulent use of the card, the data printed on it, or the data encoded on its magnetic stripe may result in disciplinary action. Tampering with a KU ID card, attaching labels or stickers or punching holes in the KU card is prohibited. Any of these actions could interfere with the electronic reading of the card. Any alteration or fabrication of the card will subject the holder to disciplinary action by the University. Use of the KU ID card indicates agreement to the terms and conditions that govern its use. Changes in the terms and conditions will apply to all cards in circulation and in use at that time and will supersede the terms and conditions in effect at the time the card was acquired. The Cardholder is responsible for the security of the card, the information printed on it, and the information encoded in the magnetic stripe. If a card is lost or stolen, it is up to the cardholder to suspend the card to prevent fraudulent use. If the cardholder finds the card and has suspended it online, he or she can reinstate it online as well. If the card is suspended by the KU Card Office, the cardholder must bring the found card into the KU Card Office for photo verification before the card can be reinstated. Once a card has been removed from the card system (i.e., replaced with another card with a new card number) it cannot be reinstated. The rights and privileges associated with the card are non-transferable and are contingent upon active status with the University. Cardholder information is confidential as defined by FERPA; the KU Card Office must comply with all government agencies and with Kutztown University’s Office of Public Safety and Police Services to aid with investigations. Information is shared with other University offices on a need-to-know basis.
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