Policy Information 106|Page www.kutztown.edu/thekey obligations. 12. The normal routine and operation of the University may not be interrupted or disrupted by the sale/fundraising activity. The Director of Public Safety and Police Services shall be consulted if there is any doubt regarding the potential for disruption. If it is determined that the sale/fundraising activity has the potential for disruption, then the Director of Public Safety and Police Services, a representative from the group conducting the activity, and the group’s advisor shall meet to discuss preventative measures. If preventive measures cannot be developed and undertaken, permission for the activitywill be denied. 13. Any sale or fundraising activity for which off-campus advertisement is planned is by definition to be considered potentially disruptive due to restricted campus parking policies. Consequently, the above procedures for review of plans should beimplemented prior to registration of the sale. 14. The Student Housing Agreement precludes the use of student rooms for sales, for the storage of merchandise, or for any other commercial activity. The Housing Office allows exceptions to this policy for such activities as the saleof personally owned items such as textbooks and such personal services as typing. 15. Vendors promoting applications for financial services (e.g., credit cards) must provide each individual student with full written disclosure of the application’s intended useand expected outcomes. 16. Vendors of financial services are prohibited from providing “free” merchandisein exchange for student applications for services. E. Contracts: 1. When sponsoring an external sale, a group must have a vendor agreement completedby the vendor. 2. Three original copies of the completed contract, after being signed by the vendor, mustbe submitted to the Office for Student Involvement at least two weeks prior to the scheduled sale or fundraiser. F. Advertising and Promotion: 1. Approval for any off-campus advertising must be obtained at the time thesale or fundraiser is registered. 2. On-campus advertising must be conducted in a manner consistent with University guidelines regarding the posting of information on-campus. Information distribution within the residence halls must conform with the Information Dissemination to Residence Hall Students Policy. G. Off-Campus Fundraising: 1. All Kutztown University groups or individuals wanting to fundraise off-campus for University-related activities must obtain prior written approval from the Vice President of Enrollment Management and Student Affairs or designee who will act upon a recommendation from an Off-Campus Fundraising committee. 2. All funds raised off-campus for the University-related activities must be deposited in appropriate accounts as designated by the President or designee.
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