Policy Information 104|Page www.kutztown.edu/thekey C. Definitions of Sales and Fundraisers: 1. A sale is defined as the selling of one item or related group of items by oneorganization during the course of one calendar day without simultaneous locations. Each additional simultaneous location shall be counted as an additional sale or fundraiser. a. An internal sale is defined as a sale that meets the aforementioned requirements and is sponsored by a University-recognized student organization or University- related group at which the sponsoring organization peddles its own goods. b. An external sale is defined as a sale that meets the aforementioned requirements and is sponsored by a University-recognized student organization or University- related group at which goods are peddled by an outside vendor with the sponsoring group receiving a per diem or percentage of gross sales. 2. A sale is considered an extended sale when the sale of the product or servicenecessitates that orders be taken for the sale of the goods or when the product requires long-term exposure as determined by the On-Campus Sales and Fundraising Committee. Extended sales cannot exceed a three-week time frame and apply only to internal sales. If the sale is classified as an extended sale by the Committee, then that sale can be held campus-wide with non-specific times and locations. However, the sale must follow all other components of this policy. 3. A fundraiser is any activity that is not classified as a sale yet meets the following criteria: a. the sponsoring organization is charging a fee in exchange for providing aservice; or b. the sponsoring organization is charging a fee in exchange for admission to an event. However, if the money raised through ticket sales is used strictly tooffset the costs associated with production of the event, then the event is not a fundraiser. In cases that the sponsored event is considered a fundraiser, thenthat event must adhere to the following guidelines: 1. Advance sales of tickets for events can be conducted only by student groups which are recognized by the University and maintain anaccount with the KUSSI Accounting Office. 2. All ticket sales must be conducted through the Information Desk located in the Student Union Building or at the ticket office located at the venue. Other locations can be used with special approval from the On-Campus Sales Committee. Arrangements for the sale of tickets must be made with the KUSSI Fiscal Assistant at least one week in advance of the date of the sale. 3. Advance sales of tickets for events sponsored by other non-student University groups may also be conducted at the SUB Information Desk. Special arrangements for advance sale of tickets for events sponsored by these organizations are subject to the approval of the Director forStudent Involvement and must be made at least two weeks in advance of the first day of the sale. D. Registration Procedures and Guidelines for Sales and Fundraising: 1. All on-campus sales and fundraising activities must be registered with the Office for Student Involvement at least one week in advance of the sale date to guarantee reviewof the request. 2. In order to reschedule a sale or fundraising activity, notice of cancellation must be received by the Office for Student Involvement at least one week in advance ofthe originally scheduled date. 3. Requests for exceptions to the sales/fundraising limit shall be made in writing and directed to the Director of Student Involvement for review by the On-Campus Sales and Fundraising Committee. 4. All funds raised through the sale/fundraising activity must be deposited in anSGA activity account as designated by the Director for Student Involvement.
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