15 2024 ANNUAL SECURITY REPORT To expedite this process and ensure each message contains essential information, the KU Alert mass notification system contains templates scripted in advance for the most probable or highest impact emergencies based on KU’s Hazard Mitigation Plan. These messages identify the situation, allow for input of the location, and identify the immediate protective action that should be taken. The individual authorizing the message will select the most appropriate template. In those cases where there are no predetermined templates in the system, the individual may use the “custom” template to craft a specific message. The goal is to ensure people are aware of the situation and they know the steps to take to stay safe. KU would delay the issuance of a notification for a confirmed emergency or dangerous situation if issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. KU will issue an emergency notification as determined by the resident expert of the appropriate department/agency that is managing the emergency, including, but not limited to: KUPD, the Emergency Management Team, the Office of the President, Facilities Management, Counseling and Psychological Services, the Dean of Students, Health Services, or Environmental Health and Safety. The resident expert shall provide such notification to the Office of University Relations (UR). Once the content of the notice and the appropriate segment or segments of the campus community that may be affected by the campus emergency are determined and provided to University Relations, UR will immediately and without delay send the notification to the community as instructed through the KU Alert emergency notification system. Methods of Dissemination Kutztown University has a KU Alert Emergency Notification system which is activated using a strategy that is based on redundancy, using multiple methods to communicate with students, faculty, and staff, as well as visitors, local residents, parents and the news media. The University’s goal is to provide the campus and the community with a prompt notification of a confirmed situation and to provide instructions for taking action if needed. KU uses the emergency notification system, e2Campus, to provide alerts via KU Alert. KU Alert is an emergency notification service available to students, faculty and staff. For students, it is an opt-out system in which each student’s primary mobile phone number and KU email address are automatically registered. Faculty and staff can opt-in to receive alerts, and all registrants can customize their accounts to register two cell phone numbers to receive emergency text messages. KU Alert can be used to send emergency messages within minutes of the occurrence of an incident. Alerts sent by KU Alert are simulcast to the University community via the University’s email system, Facebook page, Twitter, or at the subscriber’s choice, his/her cellular or land-line telephone. All Kutztown e-mail addresses are automatically in the system and cannot be removed by the user. KU Alert E-mail Messages. Faculty, staff and students will be alerted by broadcast email messages from Kutztown University. Additionally, when registering for e2Campus text messages, users can register two additional email addresses to receive emergency messages. Website Alerts. Emergency messages will be posted on the Kutztown University website. The posting may be a banner across the top of each page affiliated with Kutztown University or an informational update available on the University’s safety alert information page (www.kutztown.edu/current-safety-alerts). Mass Notification System. Notification via a pre-alert signal and voice alerts in select buildings and outdoor locations will be activated in appropriate emergency situations. Other possible means of communication include: a posting on the Kutztown University website, computer monitor alerts, indoor and exterior mass audio (voice) notification systems, social media sites, such as Facebook and Twitter, on bulletin boards outside the Public Safety Communication Center (15 Old Main) and off the main lobby in the McFarland Student Union and
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